Join Our Team

Welcome to the Marshall University Foundation, a nonprofit organization focused on advancing the mission of Marshall University through philanthropy. We build enduring relationships that maximize advocacy and philanthropy to support Marshall University. Marshall Foundation team members are mission-driven and dedicated to connecting people and developing partnerships.

The Marshall Foundation is committed to developing its team members and helping them grow their careers while fulfilling the organization’s mission. Through teamwork and collaboration, people across the organization work to grow and foster relationships between benefactors and the university. If this description appeals to you, please explore our current openings.

Receptionist and Administrative Assistant

• Greet and welcome all office visitors in a professional and courteous manner, ensuring a positive first impression. Maintain the visitor log and ensure guests are directed to the appropriate staff members.
• Answer and direct incoming calls promptly, accurately taking and delivering messages as needed.
• Maintain an organized, clean, and welcoming front desk area at all times.
• Manage the pick-up and delivery of mail, including processing donation checks and delivering them to the appropriate Gift Officer or accounting personnel.
• Notify staff members of received packages or deliveries in a timely manner.
• Schedule appointments and meetings, managing calendar availability across departments effectively.
• Coordinate travel arrangements for staff when required.
• Maintain office supply inventory and place orders as needed.
• Assist with elements of Board of Directors work, including materials and meeting notebooks.
• Handle basic data entry, filing, and document management tasks to support office functions.
• Prepare requisitions and encumbrances using the Marshall University Banner system.
• Maintain excellent working relationships with colleagues, guests, and university partners; as well as provide customer service to clients and visitors
• Provide general administrative support and project coordination as needed.
• Ensure confidentiality and discretion in handling sensitive information.
• Supervises work of Graduate Assistants, including planning, assigning, scheduling, and reviewing work, ensuring quality standards. Responsible for hiring, terminating, training and developing, reviewing, and payroll. Plans organizational structure and position content.

Gift Processor

The mission of the Foundation is to support and promote the activities and programs of Marshall University. This is accomplished by providing advice and counsel regarding fundraising and philanthropy, investing and managing gifts and pledges for the University and providing a strong base of private-sector support for the University.

DUTIES AND RESPONSIBILITIES

• Classifies/codes a variety of transactions in accordance with internal and regulatory policies and guidelines which may require considerable knowledge or research.
• Reviews accounts, ledgers, and supporting documentation for completeness, accuracy, and compliance with laws and regulations.
• Prepares bank deposits and/or checks.
• Makes correcting and/or adjusting entries on ledger.
• Examines accounting records to assure adherence to accounting laws and regulations; verifies calculations and ensures accuracy and validity of transactions.
• Performs moderately complex posting and balancing of transactions.
• Maintains accounting records; gathers data and prepares moderate to complex reconciliations and reports from records maintained.
• May assist supervisor in preparing analytical materials by compiling data and preparing summaries and requests.
• May train and review the work of clerical staff.
• Support of other accounting and organizational activities as deemed appropriate.